"Our mission is to be open to all, empowering individuals and families

to achieve their full potential in spirit, mind, and body."

Catholic Family Services of the Battlefords is open to all and works in the spirit of truth and reconciliation on Treaty 6 territory and the homeland of the Métis Nation.

Employment Opportunities

Catholic Family Services of the Battlefords offers fulfilling careers and unique opportunities for professional growth. We make a positive and healthy workplace part of our organizational culture. We maintain the highest standards of service delivery and know that it is a deep privilege to share in the lives of the families we serve.

Administrative Assistant

Job Summary

At Catholic Family Services of the Battlefords, we offer a wide range of counselling and support services to individuals, couples, families and groups.  We are seeking motivated, confident, creative and client-service oriented people.  We support our staff with competitive wages, a strong benefits package, shared RRSP contributions and excellent vacation days.  We promote a positive, supportive and diverse working environment in which every employee can build a rewarding career. 

This position directly reports to the Office Coordinator in matters pertaining to the execution of their work at CFS.  The Administrative Assistant is required to perform a variety of office administration tasks.  The roles and responsibilities are varied and staff must be well organized, flexible and able to respond to the immediate needs of both staff and clients.  Since the Administrative Assistant is the first contact people have with CFS, it is imperative that they be able to provide appropriate information in a professional, pleasant and welcoming manner.

Qualifications:

• Post-secondary education and or/experience in relevant field is preferred
• Effective interpersonal, written and oral communication skills
• Excellent customer service skills both in person and on telephone
• Confidential, culturally sensitive, supportive approach that maintains the dignity and integrity of the clients receiving services.
• Effective time management and organizational skills
• Conflict resolution and crisis intervention skills
• Proficiency with computer software, such as Microsoft Word, Excel, Outlook, zoom, and Office 365
• Team player
• Ability and willingness to work flexible hours when necessary
• Satisfactory criminal record check with vulnerable sector query

Responsibilities

• Open, sort and route mail/ emails to appropriate personnel
• Welcome clients and visitors; refer all requests for service to appropriate personnel
• Maintain the reception area as well as other areas within the office as assigned
• Assist with and issue requisitions for office supplies and equipment as needed
• Maintain client files as well as computer and paper filing systems
• Assist in preparation of meeting minutes
• Provide support with staff training in new office programs/initiatives
• Assist with maintaining website, social media and IT support as assigned
• Provide administrative support for organizational policies, procedures and statistical reporting documents as needed
• Provide administrative support for program planning and service delivery as needed
• Preparation/data entry for Accounts Receivable/ Accounts Payable/Bank deposits
• Any other duties as assigned by the supervisor and/or Executive Director

Wage/Salary Info: Commensurate with education and experience

Employment Terms: Full-Time One Year Term

Education: Completed at least some post-secondary

Experience: 3-5 Years

Apply By: January 18th, 2023

How to Apply: Submit your resume and cover letter describing how you meet qualifications for this position with three professional references to cfs@battlefordscfs.ca . We thank all applicants. Competition will remain open until filled by a successful candidate. Please note only those selected for an interview will be contacted.