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 Administrative Assistant

 Full-Time – One-Year Term (with possibility of extension)

Overview

CFS Battlefords provides a wide range of counselling and support services to families in the Battlefords and surrounding areas. We are committed to fostering a positive, diverse, and supportive workplace where employees can build rewarding careers. We offer competitive wages, strong benefits including shared RRSP contributions, excellent vacation, and wellness programs.

Location

The Battlefords and surrounding area, Saskatchewan

Job Summary

We are expanding our programs and services and invite motivated, confident, and client-focused individuals to join our team. The Administrative Assistant will provide front-line administrative and reception support, ensuring smooth office operations and a welcoming environment for clients, staff, and community partners.

Reporting to the Office Coordinator, the Administrative Assistant will assist with reception, client intake, record-keeping, and other administrative tasks. The successful candidate will be organized, adaptable, and demonstrate strong interpersonal and communication skills while maintaining confidentiality and supporting staff and programs effectively.

Responsibilities

  • Welcome clients and visitors and refer all requests for service to the appropriate personnel.
  • Maintain the reception area and other assigned office areas to ensure a professional and organized environment. This includes opening, sorting, and routing incoming mail and emails to the appropriate personnel and assisting with requisitions for office supplies and equipment as needed.
  • Manage client files and maintain organized digital and physical filing systems.
  • Assist with the preparation of meeting minutes and related documentation.
  • Provide support with staff training related to new office programs and administrative initiatives.
  • Assist with maintaining the organization’s website, social media platforms, and IT-related support as assigned.
  • Provide administrative support for organizational policies, procedures, and statistical reporting documents as required.
  • Provide administrative support for program planning and service delivery as needed.
  • Assist with preparation and data entry related to Accounts Receivable, Accounts Payable, payroll, and bank deposits.
  • Present a professional and welcoming image of the organization in all interactions with clients, staff, and community partners.
  • Perform other related duties as assigned by the supervisor and/or Executive Director.

Qualifications

  • Certificate or diploma in Office Administration, Business Administration, or a related field preferred; a combination of education and relevant experience may be considered.
  • Experience in an administrative assistant, receptionist, or office support role is preferred.
  • Excellent customer service skills, both in person and over the telephone.
  • Strong written and verbal communication skills with the ability to interact professionally with clients, staff, and community partners.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, OneDrive).
  • Familiarity with digital platforms such as Zoom and social media tools; experience with Canva is an asset.
  • Strong organizational and time management skills with attention to detail.
  • Ability to manage multiple tasks and respond to changing priorities in a busy office environment.
  • Ability to maintain confidentiality and handle sensitive client information with professionalism and discretion.
  • Ability to work collaboratively as part of a team while also working independently.
  • Commitment to providing culturally sensitive, respectful, and supportive service to individuals and families.
  • Satisfactory Criminal Record Check with Vulnerable Sector Query.

Employment Details

  • Position Type: Full-Time – One-Year Term (with possibility of extension)
  • Number of Openings: 1
  • Wage: Commensurate with education and experience
  • Posting Date: March 17, 2026
  • Closing Date: Open until filled

How to Apply

Interested candidates should submit a cover letter and resume, detailing how they meet the qualifications, along with three professional references (including at least one previous supervisor), to: staffdev@battlefordscfs.ca

We thank all applicants for their interest. Only those selected for an interview will be contacted. Resumes may be retained for future opportunities.

For more info, visit our website: https://www.battlefordscfs.ca/